COMMERCIAL WAREHOUSING SCHEME - KHARIF-2006 AND RABI-2007

A. PADDY/ RICE/ WHEAT

1. Storage charges & Maximum storage period.

(i)        Hafed shall charge storage charges @Rs.3.60 per qtl. per month on Paddy/ Rice/ Wheat stocks received from the private/ trader under commercial warehousing scheme and shall charge interest @9% per annum on loan on monthly rest basis

(ii)        In case of farmers/ member farmers Hafed shall charge storage charges @Rs.2.50 per qtl. per month and interest on loan @7% per annum on monthly rest basis.

The Rice/ Paddy/ Wheat can be stored in the Warehouses of Hafed maximum for a period of one year i.e. up to 30.9.2007 in case of paddy/ rice and 31.3.2008 in case of wheat. 

In case the depositor fails to lift the entire stock of Paddy/Rice within one year i.e. up to 30.9.2007 and wheat up to 31.3.2008 and also fails to make entire due payment, Hafed shall be at liberty to sell his stocks by giving 15 days notice. In this eventuality additional penal interest @2% and penal warehousing charges @ Rs.1/- per qtl. per month shall also be leviable  for the period beyond  one year i.e. latest by 30.9.2007 in case of paddy/ rice and 31.3.2008 in case of wheat.

2. Amount of loan and Maximum loan to one party.

(i)        The amount of loan can be given to the depositors upto 80% of the naked price which is the MSP or the market price as determined by Hafed. The maximum limit of loan to one party shall be Rs.5 crores inclusive of the loans given to his sister concerns, which have one or more common partner or any member of the family as a partner. Further no loan shall be given to a party which has failed to clear its entire earlier stocks of Kharif / Rabi lying with Hafed and against whom a portion of previous loan is still outstanding. Fresh loan however may be given to him after clearance of the previous stocks and deposition of overdue amounts

(ii)       District Manager, Hafed shall be authorized to disburse the loan amount up to Rs.1.00 crore at their level after completing the all formalities i.e. enquiry regarding financial creditability from the Banker, collecting of audited balance sheet of atleast 2 years  and making an agreement with the parties. The DM will also make an agreement with the party on stamp paper of Rs.100/- giving all the terms & conditions stated above so that there remains no confusion in the mind of the party in the prescribed format at their level.

(iii)      Where the requirement of the loan of a firm is more than Rs. One Crore, the proposal of the firm shall be sent by D.M. concerned to H.O. alongwith his recommendations enclosing quality report, Physical verification report by DM and SO/AGM (Acctts.) of the district concerned. for consideration of the committee consisting of CGM(WH), GM(F&A)/Addl.GM (F&A), GM(Mkg.), GM (WH) and DGM (Export). The proceedings alongwith recommendations of the committee will be put up to the MD for his approval.

3. Fixation of market price of paddy/rice other than MSP stocks.

     On the basis of present prevailing market price of various variety of paddy other than MSP, it has been decided to advance loan to the depositors as per the limit prescribed as under:-                                                          Rates per Qtls.

4. Procedure of quality check .

(i)        The stocks stored in the warehouse should be weighed 100% on the weigh-bridge.  The moisture of the stocks should be recorded in the presence of the party at the time of receipt of stocks as well as at the time of delivery the stocks.   In case of paddy the maximum moisture shall not exceed by 15%, however, in case of rice the moisture shall not exceed by 14%.

(ii)       Concerned Storekeeper shall receive the stocks which shall be simultaneously checked by a committee consisting of Storekeeper, Inspector Quality Control and Incharge of the centre in the presence of owner of the stocks.  2 Members of the committee must be present at the time of checking of quality and quantity of the stocks to be deposited. 

(iii)      The committee shall make analysis of quality of the stocks in detail and thereafter receipts shall be issued to the depositor, mentioning the quality therein.

(iv)       In case of advancement of loan to a depositor for the storage of Paddy, Wheat, Basmati Rice, Brown Rice etc. quality of such stocks may also be got checked  from  M/s Geo Chem Laboratories, Mumbai whose  representative's are available at Karnal,  till the other agency is short listed by the Hafed.  The testing charges of the quality of the stocks to be received shall be borne by the Party.

(v)        Stocks shall be stored in scientific godowns of Hafed by providing wooden crates as dunnage.  It shall also be ensured that in such godowns, Accountant (Store) is also posted in addition to Storekeeper under double lock system so that proper account/record is maintain in such godowns.

5.  Insurance cover of commercial warehousing stocks.

Such stocks will also be insured on Hafed's account for which insurance cover shall be obtained at District Office level.

6.  Responsibility of shortages, if any.

The stocks of the depositors shall be delivered on book weight and as per quality deposited.  In case depositors wants to have delivery on 100% weighment the same shall be made accordingly under the supervision of a Storekeeper and the Incharge of the Centre.  In case of shortage the same shall be liable to be recovered from the Storekeeper concerned.  The driage allowance, if applicable shall also be allowed as per standing instructions invogue.

7.  Responsibility for maintenance of health & quality check.

The responsibility for maintenance of health of wheat stocks stored by the depositors shall be of Hafed, on the pattern of HWC.  District Managers, Hafed, concerned shall ensure that the quality of all the stocks deposited by the depositors is to be got checked from M/s. Geo Chem. Laboratories before giving loan against the storage of stocks under commercial warehousing scheme and thereafter the same shall also be got checked after  the expiry of six months and thereafter on quarterly basis till the stocks are lifted by the party for which the cost of testing will be borne by the depositors.  However, in case of farmers the cost of testing shall be borne by the Hafed.

8.  MONITORING OF PRICES

 The prices of the commodities against which loan has been given will also be monitored by D.M. on 1^st & 16^th of every month where market price & rate of Loan advanced per quintal is less than 10%, the party shall be asked to deposit the difference of such value.

9.  Recovery of storage charges and interest on loan.

The storage and interest charges on the loan advanced to the party should be debited to the account of the party on monthly basis.  The storage and interest charges should be recovered on quarterly basis (after every 3 months).  In case, the party does not deposit storage and interest as per schedule then Hafed will be at liberty to sell the stocks after giving 15 days notice to the party to recover its loan and interest & storage due from them.

The other points to be kept in view while accepting the commercial warehousing stocks and advancement of loans by the DMs shall be as under:-.

(i)        The P.V. of the stocks should be got conducted by the District Manager at the close of every month and report in this regard is to be submitted by the concerned District Managers by 5^th of each month.   AO/SO (Audit) will also associate with the Physical verification of the stocks.

(ii)       The responsibility for maintenance of health of wheat stocks stored by the depositors shall be of Hafed, on the pattern of HWC.  District Managers, Hafed, concerned shall ensure that stocks deposited by the depositors are as per specifications of the Government, which shall be certified at the time of deposit by a committee consisting of Storekeeper, IQC of the district and Incharge/Manager of the centre.  DM Hafed concerned shall also check the health of stocks fortnightly.  Procedure followed by HWC/CWC in this regard shall be followed by Hafed.

(iii)      It will be the duty of store-keeper/ In-charge and IQC of the district to maintain the health of the food grains during period of storage.  Treatment for preventive infestation will be given as per the schedule/ requirement.  IQC/ Technical Officer (Storage) will be personally responsible for the deterioration of the stocks, if any. In case of adverse remarks, the supervising officer (s) shall give their remarks in the inspection register maintained at the godown with the Storekeeper who shall comply with the observations immediately not later of next inspection due.

(iv)       District Manager will also obtain photo copies of the bills / invoices details of "J" form etc. of the firm in order to ensure that the stocks pertains to the firms to which loans are being given.

(v)        Floor of the godown, alleways and stacks shall be cleaned/brushed regularly.   The sweepage of grain shall be collected in the spillage bags provided specially for this purpose on each stacks.

(vi)       It should also be ensured that proper security guards in uniform are provided in the godowns and proper records of inward/ outward entries are recorded in the gate register. 

(vii)      District Manager, Hafed, concerned shall arrange furniture/storage articles i.e. table, chairs, almirah, telephone, weighing scale/Beam scale, Moisture Meter other analysis facilities, fumigants, spray materials, spray pumps etc. in each complex where stocks on commercial warehousing are being stored.

(viii)    D.M.Hafed concerned shall ensure that commercial stocks of the private parties are stored in surplus covered space only after storage of own paddy / rice /wheat / Mustard stocks etc. The stocks under commercial warehousing scheme will be stored in scientific godowns of Hafed, Marketing Board/ Agency's and Private scientific godowns already with Hafed. It shall also be ensured that in such godowns, Accountant (Store) is also posted in addition to Storekeeper under double lock system so that proper accounts / records is maintained in such godowns.

(ix)       D.M. Hafed concerned shall also verify the documents / Girdawari while accepting the stocks of farmers/ member farmers to ensure that the stocks are related to member farmer only and not to the other categories for which concessional storage charges and interest mentioned at Sr.No. 1(ii) shall be charged.

(x)        The loan will also be advanced against the stocks stored in the accredited godown.

(xi)      ISSUE OF STOCKS:

            On receipt of request/original deposit receipts from the depositors. Concerned District Office, Hafed, shall issue a release order mentioning the quantity and quality in favour of concerned Storekeeper for the issuance of stocks of the depositors.  In release order District Office, Hafed, concerned shall clearly mention that the storage charges, interest and loan amount, if any, have been recovered from the depositor.

 B.  MUSTARD-SEED

It has been also decided for the storage of Mustardseed stocks against commercial warehousing scheme on the terms as under:-

1-                  The storage charges shall be charged on HWC rate which is presently @ Rs.3.45 per bag up to 100 Kg. per month.

2-                  The amount of loan can be given to the depositors up to 70% of the naked price which is the MSP i.e. Rs.1715/- per qtl. and should not be exceeded to Rs.1200/- per quintal on FAQ basis/

The other terms and conditions of the scheme dated 3.1.2007 shall remain unchanged.

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